Functional communications and transparency. Both equally important. But how can they be put into practice in a project organisation?
The best way to improve your company’s efficiency and invoicing rate is to set up an effective resourcing process that builds on transparency. A strong trend is emerging in which companies want to focus more on the transparency of their future project work. When each employee involved in resourcing can be kept up to date on the end dates of individual projects and the availability of specialists with specific competence profiles, it is easier to flexibly book unallocated resources for upcoming projects.
Communication is often not as effective and smooth as it should be, however. One reason for this may be that the company staff is often located at different sites. Therefore, quite naturally, they might not casually converse over a mug of coffee on a daily basis. In these cases it is very possible that an unallocated project resource with specific expertise at one corporate site goes unnoticed and misses a project launch at another site. That said, defective internal communication may also be an inbuilt trait in company culture. It may result from employees’ willingness to secure their profit unit’s project crew and their reluctance to lend their top specialists to another unit. Project resourcing trends, as perceived by Silverbucket, indicate that the era of withheld information is closing to an end, however.
With transparent resourcing processes, it is possible to effectively minimise idle time in between projects. This translates into improved business profitability, often in clear numbers. Well managed resourcing also helps avoid overload, as individual employees’ job descriptions are clear and the atmosphere in the company is calm. This results in improved employee motivation and well-being at work.
To enable this transition, it is essential to have a functional tool in place. The thing is that the project managers who shout the loudest no longer get the most resources for their projects. Instead, a reliable resourcing tool and an efficient information flow ensure that employees can be allocated to projects according to actual need.
Even with an effective tool, it is important to designate a specific person or role within the organisation to follow up on resourcing and ensure that everyone follows the agreed resourcing plan. Otherwise, alternative truths may arise and cause a number of problems. A resourcing repository serves as a hub with easy and effortless access to information – provided that everyone is committed to using it. This prevents information gaps and overlaps due to mix-ups or obscure, redundant Excel sheets.
Transparency is today one of the most sought-after features in Silverbucket’s resourcing tool. Clients consider it as one of the tool’s key benefits. A resourcing repository that is available to everyone gathers all information into a single database. The company’s employees can view information through their own specific roles and for their specific purpose of use. This allows project managers, supervisors and the executive team, for example, to examine the actual status of different units and projects with great accuracy.
Guesswork is no longer needed when it comes to counting euros and working hours. This also makes it easier for companies to optimise their recruitment measures and ensure that recruiting does not lag behind or that new people are hired for nothing. Increased transparency allows for better predictions of your company’s future and ensures that you are able to make important business decisions accordingly.