Resource planning

The importance of resourcing for well-being at work

Marianna Söderström
Marianna Söderström

Many people who work in projects might feel that there is too much work to do, and that the workload is uneven. Managers might not find available experts for the projects. Schedules for ongoing projects are delayed and scheduling for the new projects gets more complicated. Atmosphere inside the organization might get tense. Employees are overloaded with work; they get exhausted and might even end up on sick leave. With effective resourcing these problems can be actively avoided. In this way, employees are feeling better – at every level of the company.

Transparency at work makes happier employees

With Silverbucket, one can get a clear overview of an organization's resourcing situation with just a few glances. With the help of Silverbucket's versatile filters one can also analyze the resourcing situation of a specific unit, team, or individual employee. Thus, the distribution of workload between different groups is made transparent and it is possible to compare different workload situations. Silverbucket's color coding lets one see immediately where there is work overload or underload or other conflicts – red stands for overload, yellow for underload and green for optimal situation. Holidays and other absences can also be displayed to avoid conflict situations.

In many organizations, resourcing still relies on a variety of Excel sheets which are tricky and time-consuming to update. Silverbucket, on the other hand, is a very easy-to-use tool and resource planning is made with just a couple of mouse clicks within the same tool. Resource planning must not increase the workload, it must be made quick and easy – in which case the resourcing feels more meaningful. With Silverbucket, resourcing is transparent, meaningful, and even fun!

Good planning supports employee well-being

Changing project plans and allocations within Silverbucket is also easy. When project schedules change or there are other conflict situations, allocations are easy to move forward and change from one person or team to another. Like this, the workload is balanced in a way that works for everyone. When doing resource planning for the coming weeks or even months ahead, potential conflicts and major surprises can be avoided. Planning makes work more meaningful for both employees and managers – after all, well begun is half done. Up-to-date plans and an evenly distributed workload make employees feel better at work.

On the other hand, Silverbucket can be used to have a look to the past and compare the resource allocations made to actual realized hours. Was the planning successful? Or has something gone wrong? If the project has a lot more realized hours than was originally allocated, it is necessary to consider how to make the planning more realistic in the future.

With the help of Silverbucket's time tracking, also the employees can have a look to the past and see how the workload has been distributed, for example by customers or projects. In this way, it is possible to identify how one's time is actually spent. When the realized hours of working days become transparent, employees will also be able to plan and use their time more efficiently. The chance to plan one's own work significantly makes work more meaningful. A well-planned resourcing is important not only in terms of numbers, but also in terms of employee well-being.

More motivation with competence management

It is important for an organization that employees think that their work tasks are meaningful and on the same level with their skills. If an employee is constantly involved in projects that do not match their skillset, the workload becomes a burden. On the other hand, if no skilled employees can be allocated for the projects, the situation will also burden the managers who are in charge of the resourcing. With Silverbucket's competence management this can be avoided. When the skillsets of the employees are known and visible, the right kind of experts can be found for right kind of the projects. If certain type of skillset is missing from the organization, or experts with certain skills are constantly overbooked, new recruitments or subcontractors may have to be considered.

On the other hand, if an employee wants to improve their skills, a desired level of a certain competency can be defined within Silverbucket. Setting target levels makes professional development possible which increases employee motivation and job satisfaction. Increasing the skillset is meaningful and essential for employees, teams and the entire organization.

However, it is difficult to improve skills if there is not enough time reserved for it. In addition to billable projects, it is important to remember the meaning of non-billable work, as well. None of the employees is working full-time on billable customer projects – there must also be time for internal work and training. When doing resource planning, it is important to take internal work into account. After all, it increases employees' motivation for professional development.

Overall, up-to-date and efficient resourcing with Silverbucket can increase well-being at work in many ways. Silverbucket identifies different types of projects; customer projects, internal projects, vacations and absences, thus making it possible to set aside time for everything that is needed. On holiday, it is possible to enjoy the free time. When on sick leave, one can focus on recovery. All the employees can work in customer projects suitable for their own expertise or they can also develop their skills, if they like. Both employees and managers feel better when resourcing is done properly, and the upper management team can take it easier as well.

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